Instantly create and share employee rosters with your non-desk teams and ensure every shift runs smoothly from one place
Take control and save time with our employee rostering app
- No credit card needed
- Best ease of use
Trusted by Over 60,000 Companies Worldwide
Learn about employee rostering in 2 minutes
Optimise employee rostering all around
step 1 | PLANNING
Create optimal rosters with ease
- Have full visibility into employees’ availability, qualifications, preferences, and time off
- Quickly build rosters with templates, duplicate, or let auto-rostering do the work
- Avoid costly mistakes by setting regulatory limitations and spotting inconsistencies
- Guarantee equal shift distribution and avoid conflicts like double bookings
step 2 | DISTRIBUTION
Publish employee rosters and get immediate feedback
- Share rosters for your team to access via the app in seconds
- Boost employee accountability and reduce back-and-forth by having staff accept or reject shifts
- Communicate any rostering changes instantly
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step 3 | DAY-TO-DAY
Manage your team’s daily activities from one place
- Automate shift reminders to ensure full staffing and prevent no-shows. A no-show occurred? Find quick replacements via the app
- Ditch calls, text and notes and reach your team instantly via in-app chat and updates
- Give your team mobile access to all the information they need to succeed
- Get real-time insights from the field with digital forms and checklists
step 4 | REPORTING
Prepare for payroll and invoicing
- Record accurate work hours by having staff clock in from their phones
- Instantly calculate overtime, breaks, and time off
- Directly export timesheets to payroll providers like Gusto, Quickbooks, Xero and Paychex
- Track time spent on projects and jobs for easy billing and invoicing
Discover Rostering Features
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Creating Rosters
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Multi-Location Rostering
Roster employees across locations without additional fees and adjust settings for multiple locations and corresponding employees. Use the Cross Rostering Conflicts feature to prevent rostering employees with overlapping shifts on multiple sites
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Auto Rostering
Learn MoreThe auto-rostering feature considers the following factors to create optimal rosters: overlapping shifts, approved time-off requests, employee availability, shift qualifications, shift coverage, and fairness
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Recurring, Ongoing & Duplicate Shifts
Repeat shifts on a selected frequency or duplicate shifts from previous rosters. Preplan & set shift patterns to repeat daily, weekly, or monthly, and specify how often they repeat (e.g., every 3 weeks, every 2 months)
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Rostering Tasks and Sub-Tasks
Assign employees tasks during their shifts and send task reminders so they don’t forget to complete them. Connecteam offers real-time task tracking and documentation, too
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Rostering/Shift templates
Create custom daily or weekly rostering templates and automate settings to rotate rosters, ensuring fairness for all employees
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Drag & Drop Rostering
Quickly assign or reassign shifts or jobs and make last-minute changes by dragging and dropping user names and details on the roster
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Mobile Shift and Roster Edits
Access the roster in the mobile app, view shifts and jobs, publish new shifts, edit existing shifts, manage requests, and edit jobs
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Shift Information
Customise shifts however you need. Assign shift start and end times, set time zones, colors, layers, users, locations, notes, and shift tasks
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Reverse Actions
Clear an entire week from the roster at once, unassign all users, unpublish shifts, reassign users, reallocate jobs, and restore deleted shifts
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Edit Multiple Shifts & Add in Bulk
Add shifts in bulk or edit multiple shifts, dates, times, time zones, titles, or any other shift details
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Open Shifts
Open shifts are not assigned to specific users and are available for employees to claim on a first-come, first-serve basis
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Smart Groups
Assign employees to shifts or jobs while matching qualifications with project requirements
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Settings
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User Limitations
Set rostering limitations to ensure that:
– Users can’t reject or release shifts too close to the shift start time
– User can’t clock in too early, preventing overtime
– Users can’t claim shifts when they are already rostered -
Switch Jobs
If employees are rostered to work multiple jobs, they don’t have to clock in and out multiple times a day. Connecteam streamlines the process by allowing them to switch between jobs with a few clicks
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Push Notification Customization
Users can customise their push notifications regarding the roster. Managers can also send notifications to employees who are currently on the clock
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Roster Visibility
Choose whether to restrict employees to viewing only their personal rosters or allow them to view the rosters of all users
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Shift Replacements
Users can find replacements for upcoming shifts by releasing them and allowing other qualified teammates to pick them up
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Shift Replacement Admin Approval
Require admin approval for the shift replacement requests and create an approval process control
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Multiple Rosters
Create separate rosters for each team and department according to their specific work requirements
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Rostering Filters
Filter the roster by user, job, and layer and create customised filters, as needed
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Minimised Roster View
Minimise shift details to get a birds-eye view of the roster
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Search Within the Roster
Use the search bar to search for shift details within rosters
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Import/Export and Reporting
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Import Categories
Learn MoreImport employee categories, such as: full-time, part-time, job qualifications, certifications, job and sub-jobs (e.g. jobs, sites, assets, etc.) with Excel or CSV files or API
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Weekly Totals
View weekly hour totals, including the number of shifts and users, as well as the count of published and assigned/unassigned shifts for each week
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Planned vs. Actual Hours
Export all employee hours and pay rates to payroll, allowing for easy comparison between rostered and actual hours worked
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Export Roster to Excel
Export rosters to Excel for any desired time frame, with the option to remove specific fields as needed
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Import Shifts from Excel
Import shifts directly to the roster from Excel files or API
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Print Week Customization
Print the roster in multiple view options, including by user, job, or layer
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Compliance
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Shifts Conflicts
Connecteam identifies several types of shift conflicts:
1) Overlapping shifts in the same roster
2) Conflicts with user availability
3) Cross-roster conflicts (for users working across multiple rosters) -
Overtime & Undertime Calculation
Connecteam offers multiple overtime calculation features:
daily, weekly, holiday, partial day, consecutive days, and pay period overtime & overtime for overnight shifts -
Block Users from Claiming Overlapping Shifts
To reduce errors and conflicts, you can block users from claiming open shifts if they are already rostered to work during those hours
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Overtime Limitation Settings
Overtime limitations ensure you don’t roster employees for too many shifts or hours, keeping labor costs in check and ensuring compliance with labor laws
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Shift Add Ons
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Shift attachments
Add notes, documents, and images to shifts to clarify employee tasks. You can also require employees to include attachments as proof of work completed
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Shift Notes
Users can add notes on the roster for managers to easily communicate issues or work completed
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Rostering Layers
Add additional information to users’ shifts for effective management of resources
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Planning Roster
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Repeat Unavailability
If there are specific days or times during the day when employees are always unavailable to work, you can set these once using the repeating unavailability feature and the app will prevent you from rostering them during those times
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Unavailability
Users can set their availability directly from their mobile devices so you can easily see when they’re free to work, preventing rostering errors
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Preferred Working Hours
Users can set their preferred working hours within the app so you can accommodate them when creating the roster
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Rostering Distribution
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Mobile Alerts for Roster Changes
Send mobile alerts when there are roster changes and ensure employees receive and confirm these changes
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Roster Shareable Link
Share a live link to the roster with clients
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Integrations
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Employees can Sync Shifts with Their Personal Calendars
Employees can sync their work rosters with their personal Google calendars, allowing them to easily view upcoming shifts alongside personal commitments
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API
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API
The Connecteam API facilitates the exchange of various types of data, including:
user data, time off balances, policy types, form submissions, time activities, shifts, and webhooks
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What our customers love most
No more employee rostering issues
Avoid conflicts, distribute quickly, and keep your team always up-to-date
About the Connecteam Rostering app
An employee rostering app allows you to easily assign shifts and notify employees of their rosters.
Digitalizing rostering allows you to input data, such as time-off requests, and view the roster according to job or employee to limit rostering errors. Reassigning previous shifts is also a time saver.
With a good rostering app, you can also communicate directly with your employees regarding each shift. Look for features such as adding a shift description, where you can add the location, specific tasks, and if any questions arise, you and your employee can directly message each other.
Yes. For businesses using Connecteam’s Small Business Plan, the rostering feature is 100% free for up to 10 users. If you have more than 10 users, you’ll still get a 14-day free trial to see if Connecteam’s rostering is right for you and your team. When the free trial ends, you can opt for the limited plan (which is free forever), or you can upgrade to a premium plan to get advanced functionality.
Connecteam’s employee rostering features streamline the way managers create rosters and how employees view their rosters.
Managers using Connecteam’s employee rostering feature can:
- View the rosters by job or employee
- Assign a single shift or multiple shifts at once
- Create templates to use daily, weekly, or monthly
- Quickly approve or deny employee rostering requests, such as time off
- Set overtime and other roster limits before publishing
- Be notified of conflicts in rosters before publishing
- Create open shifts for qualified employees to claim
- Add notes to each shift such as tasks, location, and photos
- Communicate directly with employees
- Notify employees of published rosters or changes directly to their mobile phones
From their mobile phone, employees can:
- Clock in and out
- Set and change their availability
- Request time off
- Trade shifts with other employees, with admin approval
- Communicate directly with managers
Yes. Per shift, your employee will be able to view any tasks you assign them. Once an employee marks the task as complete, you will be notified.
Shift tasks can be assigned to a specific employee, or to an entire team working the same shift.
Yes. The Connecteam rostering feature includes shift templates. You can also create your own daily, weekly, or even monthly templates to reuse again and again.
Yes! Connecteam gives you the option to customise your shift layers so that you can easily track and roster any of your resources or assets. For example, assign one of your trucks to a shift, and never find yourself without a vehicle for a job again.
Yes, with Connecteam’s Job Roster, your employees can inform you of days they are unavailable, days they prefer to work, and even set up these days to be repeated if they are regularly unavailable to work.
Yes. You can even set the claimed shifts to require management approval before they are assigned to an employee.
Connecteam’s employee rostering app is an easy way to create, manage, and share optimal employee shift schedules and job schedules with your non-desk teams. Ranked as one of the best employee rostering apps, Connecteam offers unique tools to simplify the entire rostering process for all industries including auto-scheduling, error-flagging, and roster templates. You can instantly reach all the right staff members with team communication features and ensure team members have all the information they need to do their jobs with forms and checklists. Accurately track employee hours with an easy-to-use employee time clock, complete with geofencing and automated digital timesheets for payroll.